Feature by feature

Feature by Feature

Dig deeper into the Club Automation solution and discover how you can make your operations smooth and painless.

Front Desk

Point of Sale

Full Point of Sale solution that allows you to track inventory and report on sales with ease.

With a fully integrated check-in tool you can see exactly what your visitor has going on that day.
Access Control

Offer 24/7 safe and secure access to any facility anywhere, anytime.
Guest Passes

Sell, issue, and redeem guest passes with ease and help understand which non-members are using your facility the most.

Receive instant and automatic notifications upon check-in if an individual’s account needs a bit of extra attention.
 PCI Compliance

Rest assured that since Club Automation is PCI Level 1 compliant, your customer’s sensitive billing information is protected with the highest level of security.


Loyalty & Rewards

Easily identify repeat customers and issue rewards points based on your own tailored loyalty program.
Email & SMS Communication

On-demand email and SMS distribution lists so that you can reach the right people with extreme ease.
Membership Management

Charge different rates based on age, offer a la carte add-ons, or have promotional pricing based on an affiliation.
Sales Prospecting

Set up a custom task-based sales process to help your membership sales team stay ahead of their leads.
Account Profiles

Centralize your customer contact, billing, and membership information onto a clean and easy-to-access profile. Make edits and even snap a photograph on any device.
E-Contracts & Document Management

Electronically capture signatures, attach any type of document to your client’s profile, and download, print, or e-mail a copy of that document.


Online Scheduling

Reserve, cancel, and edit one time or recurring appointments. For recurring reservations easily manage exceptions by applying updates to an individual appointment or the entire series.
Online Reservations

With online scheduling, allow your clients to conveniently make reservations whenever they would like. Rest assured that Club Automation’s rule engine allows you to configure online scheduling exactly how you want.
Class Management

Create and organize all of your classes in one central location while managing advanced settings such as multi-day discounts and customized pricing with ease.

Advanced Pricing & Scheduling Rules

Our advanced billing engine allows you to program even the most complicated and abstract rules. Let Club Automation drive your schedules and bill the right rate, at the right time, every time.

Staff Scheduling

View at-a-glance schedules while keeping track of lunch breaks, vacations, sick days, and anything else that is important for your team’s schedule.
Attendance Tracking

Capture makeups and weekly attendance by allowing your team to track them directly on a tablet or printed roster.


Membership Billing

Club Automation relentlessly works around the clock to streamline your billing process so you don’t have to keep repeating the same monotonous tasks over and over again.

 Sending Statements

Automatically email or print statements that your customers can actually read. By scheduling automatic statements, you can help ensure payments will come in on time.

General Ledger Friendly

Club Automation’s direct integration with Intuit QuickBooks and SAGE suite means your general ledger will effortlessly always be up to date and accurate.

Payment Processing

Accept credit cards online, at your facility, and automatically if you run EFT. Seamlessly run reports for declines, chargebacks, EFT, and more all from a PCI Level 1 compliant system.



Automatically generate payroll based on the custom rates you set up for each provider...even if you compensate based on a percentage or sliding scale.


Does one of your staff’s payroll need extra attention? Collaborate by carrying on a threaded conversation that is conveniently attached to the payroll event.


Whether your rates across the board are complex or streamlined, manage facility wide rates and seamlessly handle the exceptions.

Time Clock

Track hourly labor within departments by allowing your staff to easily clock in and out with their unique pin number via Time Clock.

Online Services

Profile Management

Allow your customers to access and manage their information wherever they are.

Billing & Payments

Make payments online and allow your billing office to be open, even when the club is closed.

Activity Registrations

Sign up for classes at home, or on the go! Register individuals or entire families once transaction with one login.

Facility Reservations

Accept online reservations for swimming pools, tennis courts, multi-purpose rooms, etc. with online facility reservations.



Modify existing reports to display exactly the information you would like.


Save your customized reports, and view or print them at any time.

Integrated with Communication

With the click of a button, send an email, SMS text message, or print letters from any report.

Easily Exported

Easily export all reports to CSV, PDF, or print.
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