Simplifying camp and youth program management with Daxko & CampDoc

Running camps and youth programs is one of the most powerful ways clubs connect with families and build community. Yet for many organizations, managing those programs comes with its share of challenges. Collecting forms, tracking health records, handling attendance, and ensuring compliance can quickly overwhelm staff already managing busy facilities. 

That’s why Daxko has partnered with CampDoc, the industry-leading camp management and Electronic Health Record (EHR) platform. Together, the integration between CampDoc and Daxko Club Automation brings a connected, secure, and streamlined way for athletic clubs, fitness centers, and recreation facilities to manage both year-round operations and seasonal camps in one system. 

Daxko Club Automation supports nearly 1,000 health and athletic club locations across North America—giving them the tools to simplify operations and scale member experiences. From managing memberships and payments to scheduling, reporting, and communication, Club Automation helps organizations deliver exceptional member experiences while maintaining operational efficiency. 

For clubs that serve families, Club Automation already simplifies the complex administrative work behind daily operations. The platform ensures that member data, billing, and scheduling flow seamlessly across departments, so teams can focus on delivering meaningful programs rather than managing spreadsheets. 

Now, with the integration of CampDoc, that same efficiency extends to youth programs and camps, helping clubs manage everything from registration to camper health data in one unified system. 

Across the industry, clubs are expanding their offerings beyond traditional fitness programs to include youth camps, childcare, and family-focused activities. However, many of the tools built for club management weren’t designed for these complex, seasonal workflows. Staff often find themselves piecing together multiple systems or managing camp operations manually, which can lead to errors, inefficiencies, and missed opportunities for engagement. 

The Daxko + CampDoc integration closes that gap, giving clubs a purpose-built way to manage youth programming without leaving their operational environment. By connecting two trusted platforms, the integration empowers clubs to run organized, family-friendly programs while reducing administrative strain for staff and ensuring every participant’s information stays secure. 

CampDoc is the most comprehensive electronic health record (EHR) and camp management solution available for organizations that care for children. Trusted by more than 1,200 programs nationwide, from day camps to recreation districts and YMCAs, it brings together everything needed to manage participants safely and efficiently.

Key capabilities include:

• Digital forms and reminders: Collect camper data and waivers online, with built-in notifications that ensure every form is complete before check-in.
• Health record management: Track allergies, medications, and immunizations in one secure, centralized place.
• Attendance and roster tools: Simplify daily check-ins and staff visibility for every program.
• Incident and medication logging: Document any issues or health events quickly and accurately.
• Dynamic reporting: Export or customize reports based on program needs.
• Secure, compliant systems: CampDoc meets HIPAA and SOC 2 Type 2 standards, ensuring sensitive information stays protected.

For club operators, the integration delivers measurable value across efficiency, safety, and member satisfaction:

• Streamlined workflows: Staff spend less time handling forms and manual data entry, and more time engaging with families.
• Better visibility: Real-time access to camper health records and attendance logs improves communication and decision-making.
• Consistency across locations: Multi-site organizations can standardize workflows, ensuring every branch follows the same processes.
• Stronger compliance and security: Sensitive participant data is stored safely within a compliant system.
• Actionable insights: Custom reports and dashboards provide a clearer view of participation trends and program success.

Behind every successful youth program is a parent who feels confident their child is in good hands. The Daxko + CampDoc integration helps build that confidence by making every step of the family experience smoother and more transparent. Parents can:

• Complete all waivers, health forms, and consents securely online.
• Receive automatic reminders about missing documents or upcoming deadlines.
• Communicate with staff easily and get updates during camp sessions.

For families, this seamless experience eliminates the frustration of repetitive paperwork or unclear communication. It builds trust from the first interaction, which is an essential ingredient in long-term retention and community loyalty.

At its core, the Daxko + CampDoc partnership is about more than technology. It reflects a shared commitment to helping organizations deliver safe, organized, and family-friendly experiences that strengthen communities. Together, Daxko and CampDoc give clubs the tools to manage everything, from membership to camper safety, within a single, integrated ecosystem designed for efficiency and care. 

Interested in bringing this integration to your club? Explore how Daxko + CampDoc can transform the way you manage camps and youth programs.